What is Business Xchange?
Actian Business Xchange is a fully-managed B2B integration service that enables trading partners to exchange electronic procurement and supply chain documents regardless of format or enterprise system. Business Xchange helps trading partners reduce costs, inefficiencies and friction in their electronic trading relationships.
Manage the entire B2B integration lifecycle
From requirements gathering, onboarding, change management, mapping, translation, testing, deployment and the ongoing support and hygiene of your B2B integrations, Actian Business Xchange manages it all.
Design, connect, configure
Connect to anything, anywhere.
Deploy
Enjoy enterprise reliability at a low cost.
Manage and maintain
Gain transaction visibility and KPI management.
Features
Universal connectivity
Connect with any trading partner electronically regardless of back office technology or trading format through one connection to BusinessXchange.
Keep your IT costs low with no software to install and maintain.
Managed onboarding
Quickly connect to your trading partners using our experienced onboarding team—no need to learn complicated integration technologies.
Expedite onboarding and workflow resolution with modern communication capabilities.
Easy management
Easily track and manage documents and partner relationships using a web-based portal.
Monitor account information, order status, invoice details and purchase history records 24/7 online through shared visibility with your trading partners.
Enterprise reliability
Fully managed, elastic, configurable and scalable cloud-based B2B integration platform to seamlessly connect you with your trading partners.
Flexibility
Use a web-based form, upload files, or integrate directly with your back-office system.
Standardize on your processes while easily complying with your trading partners’ requirements.
Transaction validation
Reduce errors and rejects with configurable transaction validation rules and workflows.
Ensure only the correct data is sent from the Business Xchange platform to the receiving party’s system.
Archiving
Leverage dashboards for full visibility and analysis.
Attachment service
Send/receive electronic support documents along with an electronic transaction.
Fully automate processes while maintaining traditional supporting documentation.
KPI dashboards
Track your DSO, DPO, and errors by gaining visibility into KPIs for status of orders, invoices and remittance documents.
Streamline the Procure-to-Pay/ Order-to-Cash process via real-time feedback, monitoring and reporting.
We are very excited about how Actian Business Xchange has streamlined our internal business processes. The very skilled oil and gas services team has smoothed out our onboarding process so much that we have been able to rapidly onboard several more trading partners, allowing us to receive payments faster and better optimize our cash flow.
Over the past several years, Microsoft has worked with Actian across many technologies and initiatives. We are excited to extend these opportunities as Actian builds on its culture of innovation by adopting powerful new technologies including the Windows Azure platform. We welcome Actian BXManager to the fast-growing array of Windows Azure platform-hosted solutions.
What some of our customers achieved
Use cases
Business Xchange helps both buyers and suppliers reduce inefficiencies and automate error-prone processes that improve the trading partnership.
Buyer
- Speed up your AP automation process through electronic B2B document exchange.
- Reduce unnecessary costs within the AP process, including rework, validation, and error processing.
- Easily share information with your suppliers using a communication layer.
- Improve relationships with your supplier through better alignment of DPO and actual terms agreed.
- Improve efficiencies and free up your AP and IT resources.
- Reduce Days Payables Outstanding (DPO).
- Align supplier payments with agreed terms.
- Accurately plan monthly cash flows and working capital needs.
- Reduce the cost base for finance and AP teams.
- Mitigate against Forex risks.
- Reduce or eliminate costs within the AP process.
- Significantly improve supplier relations.
- Reduce the amount of time that teams spend on unnecessary supplier communication updates.
- Realize significant cost savings and improve AP team efficiencies.
- Reduce the overall cost and need for internally housed and maintained B2B systems.
- Automate the integration, data transmission, and data validation parts of AP processes.
- Allocate IT resources to strategic initiatives rather than complex integration projects.
- Complete onboarding up to 80% faster.
Supplier
- Significantly reduce Days Sales Outstanding (DSO) by speeding up the orders to cash cycle and automating the invoice sending process.
- Improve Accounts Receivable (AR) processes, including rework, validation and error processing, using our 25 years of experience in AR automation.
- Improve the cash flow management with no late or rejected invoice surprises.
- Reduce the customer onboarding process by as much as 80%.
- Improve DSO by reducing errors and the time it takes buyers to process invoices.
- Accurately plan monthly cash flows.
- Reduce the cost base for finance and AR teams.
- Reduce exposure to Forex risks.
- Avoid the risk of cash flow shortages when quarterly sales tax returns are due.
- Reduce invoice lag time.
- Meet the DSO targets set by the CFO.
- Increase productivity by improving process efficiencies.
- Reduce costs and improve payment time.
- Spend more time on strategic finance initiatives.
- Complete customer on-boarding by up to 80% faster to enjoy significant cost savings.
- Leverage Actian’s onboarding experts to implement and manage your B2B trading partner network.
- Enjoy gains in staff efficiency.
- Benefit from an increase in uptime reliability.
- Avoid complicated connection protocols or languages to implement and maintain.
Portal
- Accelerate onboarding of trading partners to your portal network to expand and grow your network.
- Connect to trading partners of all sizes and levels of IT sophistication – offer all types and formats of integration capability to your clients.
- Focus on business processes and delivery to your clients– not B2B integration and varying formats.
- Reduce onboarding costs and maximize staff efficiency.
- Increase revenue by expanding your network, project success and reducing client implementation costs.
- Enjoy direct integration to all trading partners, even the ones that are hard to integrate with or that do not match the portal’s qualification criteria for direct integration.
- Increase market penetration and associated revenues.
- Broaden the portal’s connection potential to include many more SMBs.
- Improve margins and reduce cost per transaction.
- Complete integrations more accurately and at a significantly reduced cost.
- Avoid delayed or postponed client engagements.
- Focus on strategic business processes rather than complex integration projects.
- Reduce IT costs and improve margins.
- Increase the likelihood of generating new and repeat business.
- Confidently move on to the next opportunity with faster onboarding and quick integration completion.
- Engage with many more potential clients, including SMBs.
